Classic Marques Sports Car Club respects your privacy and we will only use your information in the way described in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used only for administering club membership, activities and competitions.
Classic Marques Sports Car Club is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our registered address is Classic Marques Sports Car Club, 225 Old Road, Meriden, Coventry CV7 7JP. Our club contact for privacy and data is Bob Adams, Club Chairman and the club’s contact details in relation to privacy are email@example.com.
Collecting your information
We collect your information when you fill in membership application or renewal forms. You provide your information on paper forms which can be posted or emailed to our competition secretary who forwards that same information to our membership secretary who maintains our detailed register of members. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details).
Using your information
We use the information you supplied when you applied to become a member of Classic Marques Sports Car Club to administer and renew your club membership and to provide you with information relating to the events which make up our speed championship The Classic Marques Speed Challenge. We also use your information when we forward invitations supplied by the third party clubs who organise the events which comprise the Classic Marques Speed Challenge.
We will publish some of your information, (for example, your name and car) in the results, which will be in the public domain on our website. It should be noted that club membership data is not stored on the club website and results in PDF format are all that will appear on www.CMSCC.co.uk
Newsletters such as The Oily Rag and club alerts are sent you to via email to the address you shared with us when you joined Classic Marques Sports Car Club or joined the Classic Marques Speed Challenge. Our mailing list is maintained by our Competition Secretary firstname.lastname@example.org and Memebrship Secretary email@example.com you may request changes to this information at any time.
Our mailing lists and your personal information are not and will not be passed on for use outside of Classic Marques Club except under those circumstances explained in the paragraph headed “Sharing your Information” below.
Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We will not sell your information to another organisation. To support your lifetime relationship with motor sport and Classic Marques Sports Car Club we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We will not sell, distribute or lease your personal information to third parties unless we have your permission or disclosure is required by law.
When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment.
Communications from us, wherever possible, will be sent to you by email. Email is not a fully secure means of communication and we cannot guarantee our emails are free from viruses and other harmful effects, although we do our best to make them as secure as possible. Your information is not transferred outside the European Economic Area.
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to keep track of you whilst you navigate the website (so we can see which areas and pages are of most interest to website visitors). We may use the persistent cookies to enable our website to recognise you when you visit – NB: persistent cookies only relate to registered website members and at this time our website administrator is the only registered website member.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Most browsers allow you to refuse to accept cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. This will, however, have a negative impact upon the usability of many websites, including this one.
This privacy notice will come into force on 25 May 2018, and we will communicate any changes to you as they occur.